Hewitt Group Inc. (“Hewitt”) is committed to maintaining the accuracy, security and privacy of personal information in accordance with applicable legislation. This Policy is a statement of principles and guidelines concerning the protection of personal information of our clients, service providers and other individuals (“you”).
1. What Personal information do we collect?
For the purposes of this policy, personal information means information about an identifiable individual. Such information may include your name, home address, telephone number, personal email address, as well as other personal information you may provide to us from time to time. When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
2. Why is personal information collected?
We collect your personal information for the purposes listed below:
(a) To provide the information or service you requested
If you are a website visitor (particularly, if you leave a comment or attempt to contact us through the website), we use your name and address in order to respond to you or to provide the service you requested.
(b) To send you information about our services
From time-to-time and in accordance with applicable legislation, we may send you further information about our services.
(c) Other purposes
In addition, from time to time, we may use your personal information for the following purposes:
- to detect and protect Hewitt and other third parties against error, fraud, theft and other illegal activity, and to audit compliance with Hewitt policies and contractual obligations;
- to engage in business transactions, including the purchase, sale, lease, merger, amalgamation or any other type of acquisition, disposal, securitization or financing involving Hewitt;
- as permitted or required by law; and
- for any other purpose to which you consent.
If you would prefer for us NOT to use your information as described above in section 2(b), simply inform us (see “additional information” below).
3. Disclosure of personal information
We may disclose your personal information to the following third parties in the following circumstances:
(a) Disclosure to Service Providers
We may disclose your personal information to other companies that provide services on our behalf, including our website hosting services provider. We will only provide those companies the information they need to deliver the service and they are prohibited from using that information for any other purpose.
(b) Disclosure to Affiliates
We may disclose your personal information to any of the companies and business entities that form part of the Hewitt group (i.e. amongst Hewitt Group Inc, its subsidiaries and affiliates) in order to serve you better and to provide you with information about our affiliates’ services.
(c) Disclosure in Business Transfers
(d) Law Enforcement and Legal Disclosure
Hewitt may disclose your personal information to a government institution that has asserted its lawful authority to obtain the information or where Hewitt has reasonable grounds to believe the information could be useful in the investigation of unlawful activity, or to comply with a subpoena or warrant or an order made by a court, person or body with jurisdiction to compel the production of information, or to comply with court rules regarding the production of records and information, or to Hewitt’s legal counsel.
If you would prefer for us NOT to share your information as described above in sections 3(b) or 3(c), simply inform us (see “additional information” below).
4. Embedded Content from other Websites
5. Storage of personal information
Your personal information is stored in secured locations and on servers controlled by Hewitt or its service providers, located either at our offices or at the offices of our service providers.
6. Protection of your personal information
To help protect the confidentiality of your personal information, Hewitt employs administrative and technological safeguards appropriate to the sensitivity of your personal information. Where personal information is sent to a third party for processing, we obtain a commitment from such third party, that all customer information is kept secure. We operate secure data networks protected by industry firewall and password protection systems.
7. E-Mail Communications
8. Privacy and our Website
(b) Online Communications – In order to provide our website visitors with a service or information, visitors may voluntarily submit personal information to us for purposes such as asking a question, obtaining information, reviewing or downloading a publication, participating in a seminar or other event, and participating in contests and surveys. If you are known to Hewitt as a registered user of an online service, we may combine and store personal information about your use of our website and the online information you have provided with certain other online and offline information we may have collected.
(c) Links – Our website may contain links to other websites which are provided as a convenience only. Visitors are advised that other third party websites may have different privacy policies and practices than Hewitt, and Hewitt has no responsibility for such third party websites.
10. Additional information
For information on Hewitt’s privacy practices, please contact the Hewitt Privacy Officer as follows: [email protected]